Air. Hotels. Car Rentals. All on one bill.
Centralise employee business travel expenses into one simple online account.
The American Express Business Travel Account (BTA) is a centralised billing account that uses Virtual Account Numbers for all travel costs. Your employees can book business travel without physical Cards or complicated reimbursement processes and you can reconcile travel costs through one simple monthly statement.
Set parameters around time, cost and suppliers for employee air, hotels and car rentals.
Consolidate booking and reconciliation into a single platform with one monthly payment.
Help reduce non-compliant spend and minimise the risk of fraud with single-use Virtual Account Numbers.
Help improve cash flow
Get up to 51 cash flow days1 by centralising all travel bookings into one payment to American Express.
When your employees book travel through your Travel Management Company (TMC) the Business Travel Account automatically applies a unique Virtual Account Number (VAN) to each air booking, hotel reservation and car rental.
The VAN replaces a standard Corporate Card number to secure reservations and confirm payment for each rental or reservation. Program Administrators can set parameters to help maintain compliance with company budgets and policies.
Receive a monthly statement of all BTA travel expenses in one simple PDF or Excel document that's easy to filter and sort, so you can gain accuracy in reporting and discover opportunities to save. Depending on your organisation’s size and needs, you can also receive statements via Online Statements, BTAConnect or eData file.
Send a single monthly payment to American Express, which can reduce admin time spent reconciling individual payments and processing reimbursements whilst expanding your cash flow up to 51 days1.
The Challenge: A top-tier consulting firm was struggling with outdated and cumbersome travel reconciliation processes. For each trip taken by a field rep, Executive Assistants (EAs) had to spend hours entering data such as traveller names, cost centres and trip details into an Excel spreadsheet, then matching them with specific transactions. The Finance team then had to double-check all this data before reconciling. The process took up to three weeks and was often closed out just as the next monthly billing statement was released.
The Solution: The American Express Business Travel Account allowed the firm to easily capture traveller names, employee IDs and cost centres for each transaction, dramatically cutting down on administration time for both the Finance team and EAs. As an added bonus, the Finance team was able to contain costs and protect against fraudulent transactions by setting controls around when and how much employees could spend on travel—putting both time and money back into the company.
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The American Express Business Travel Account (BTA) is a single Account used to combine all your air, hotel and car rental expenses into one statement for simpler reconciliation.
For employees, a BTA can save time and provide peace of mind by eliminating the need to use personal Credit Cards and be reimbursed by the company for business travel. Additionally, flights charged to the Business Travel Account attract complimentary Business Traveller Insurance2, accidental death and dismemberment insurance and access to emergency legal and medical support while traveling through the 24/7 Global Assist™ hotline.
An American Express BTA can improve your company’s cash flow with up to 51 cash flow days1, while helping ensure your vendors are paid promptly through single-use Virtual Card numbers so you can take advantage of early-payment incentives.
It also gives you rich data about your travel-related spend that can help:
You can use your American Express BTA in Australia for domestic travel or use it internationally wherever American Express is accepted. Foreign transaction fees may apply.
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Terms & Conditions
1. Extend cash flow by up to 51 days: Depending on when you make a purchase, when your statement is issued and whether or not you are carrying forward a balance on your account from your previous statement period.
2. For full policy details please refer to the PDS available here.