Air. Hotels. Car Rentals. All on one bill.
Centralise employee business travel expenses into one simple online account.
The American Express Business Travel Account (BTA) is a centralised billing account that uses Virtual Account Numbers for all travel costs. Your employees can book business travel without physical Cards or complicated reimbursement processes and you can reconcile travel costs through one simple monthly statement.
The Challenge: A top-tier consulting firm was struggling with outdated and cumbersome travel reconciliation processes. For each trip taken by a field rep, Executive Assistants (EAs) had to spend hours entering data such as traveller names, cost centres and trip details into an Excel spreadsheet, then matching them with specific transactions. The Finance team then had to double-check all this data before reconciling. The process took up to three weeks and was often closed out just as the next monthly billing statement was released.
The Solution: The American Express Business Travel Account allowed the firm to easily capture traveller names, employee IDs and cost centres for each transaction, dramatically cutting down on administration time for both the Finance team and EAs. As an added bonus, the Finance team was able to contain costs and protect against fraudulent transactions by setting controls around when and how much employees could spend on travel—putting both time and money back into the company.
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