If you are skeptical about making the cloud your file server, you're not alone. It's a big decision that shouldn't be taken lightly, but in this day and age, the cloud is quickly becoming the most cost effective and efficient way to store and manage files. With the right solution you can cut costs, eliminate wasted time, work in groups, rest easy that your files are safe and sound, and even reduce your carbon footprint.
We're sharing five pretty good reasons we think you should consider switching to web-based file management.
1. Reduce Hardware and Resource Costs
Businesses of all sizes need to maximize resource efficiency and keep costs down, that's why more and more companies are using sites Box.net as their file server. Simply put, the monthly costs associated with file storage sites pale in comparison to the cost of hosting and managing internal servers.
2. Save Time
The obvious reason to switch to the cloud for file storage and management is because it will ultimately save time and common file related headaches. Most web-based solutions have interfaces that are built around users file management needs, which means that time will be saved finding, editing, sharing, and collaborating on important documents.
Plus, if part of your team works remotely, you can forget about remote desktop access, which can be a hassle to set up and manage, and eliminate the time suck of sending files back and forth via email.
3. Collaborate in Groups
More and more cloud storage solutions are starting to support social functionality. This means that team members from across the globe can quickly access files from a centralized location and share threaded comments and notes with project resources in real-time, which makes keeping track of comments often lost in email a simple and intuitive process.
For example, Box.net recently reworked their team work spaces to add discussions and bookmarks. Discussions are comment threads that enable teams to collaborate and share thoughts on files or projects in a work space. Bookmarks help users save links for sharing with team members, with the idea being that business units can keep all types of information, not just files, centralized and secure.
4. Safer Storage
You might think that putting your faith in the cloud puts you at risk for losing important data, but most file storage options, including Egnyte and Box.net, offer more consistent support and data backup security than your internal systems and IT guy.
In the case of Egnyte, their backup system works on a continuous basis so it's always working in the background to efficiently and instantaneously backup files. You can even restore older versions of files, and access and share your backed up files and email anywhere on the web. They've pretty much got you covered in case of a crisis.
5. Reduce Energy
Think web-based file management and energy efficiency are disparate concepts? Diomede's brand new hybrid file storage solution might make you rethink that. Essentially, Diomede provides three types of storage - Online, Nearline, Offline - which means that Diomede can shift between energy levels and you can designate which files you need immediately (online) or later (nearline or offline). The bottom line is a solution that reduces power (uses 15x less than competitors), heat, pollution, and even costs. Since Diomede also purchases Renewable Energy Certificates for the power they do use, they have zero carbon footprint. Good for you, great for the economy!