I hope that you never have to lay off or fire people, but the reality is that you will as you advance in your career. If you are scoffing (Guy, you are clueless: We'll never downsize, because we're growing so fast, and I'll never make a bad hire), then you're my intended reader.
1. Take responsibility. Ultimately, it is the CEO's decision to make the cuts, so don't blame it on the board of directors, market conditions, competition, or whatever else. In effect, she should simply say, I made the decision. This is what we're going to do. If you don't have the courage to do this, don't be a CEO. Now, more than ever, the company will need a leader, and leaders accept responsibility.
2. Cut deep and cut once. Management usually believes that things will get better soon, so it cuts the smallest number of people in anticipation of a miracle. Most of the time, the miracle doesn't materialize, and the company ends up making multiple cuts. Given the choice, you should cut too deeply and risk the high-quality problem of having to rehire. Multiple cuts are terrible for the morale of the employees who have not been laid off.
3. Move fast. One hour after your management team discusses the need to lay off employees, the entire company will know that something is happening. Once people know a layoff is coming, productivity drops like a rock. You're either laying people off or you're not, you should avoid the state of considering a layoff.
4. Clean house. A layoff is an opportunity to terminate marginal employees without having to differentiate between poor performers and positions that you're eliminating. It's good for the marginal employee because he's not tainted with getting fired. Finally, it's good for the employees who remain because they will see that you know who's performing and who isn't.
5. Whack Teddy. Most executives have hired a friend, a friend of a friend, or a relative as a favor. When a layoff happens, employees will be looking to see what happens to Teddy. Did he survive the cut or did he go? Is it cronyism or competence that counts at the company? Make sure that Ted is dead.
6. Share the pain. When people around you are losing their jobs, you can share the pain, too. Cut your pay. In fact, the higher the employee, the bigger the percentage of pay reduction. Take a smaller office. Turn in the company car. Reassign your personal assistant to a revenue-generating position. Fly coach. Stay in motels. Sell the boxseat tickets to the ball game. Give your 30-inch flat-panel display to a programmer who could use it to debug faster. Do something, however symbolic.
7. Show consistency. I cannot understand how companies can claim that they have to cut costs and then provide severance packages of six months to a year of salary. You would think that if they wanted to conserve cash, they'd give tiny severance packages.
Typically, there are three lines of reasoning for generous severance packages:
1. Cutting head count, even with severance packages, is cheaper than keeping the employee around indefinitely, and we don't want any lawsuits.
2. We have lots of cash, so our balance sheet is strong, but we need to cut heads to make our profit-and-loss statement look better.
3. Wall Street (or your investors) is expecting dramatic actions, so we need to do this to show the analysts that we've got what it takes to be a leader.
None of these reasons makes sense. If you need to do a layoff to cut costs (and conserve cash), then provide minimal severance packages, cut costs as much as you can, conserve as much cash as you can, and deal with your guilt in other ways. If nothing else, it's a consistent story.
8. Don't ask for pity. Sometimes managers go to great lengths to show the person they're laying off (or firing) how hard it is on them. This reminds me of the old definition of chutzpah: A boy murders his parents and then asks the court for leniency because he's an orphan. The person who suffers is the one being terminated, not the manager.
9. Provide support. Usually, the people getting laid off aren't at fault. More likely, it was the fault of top management the same top management with golden parachutes. Hence, you have a moral obligation to provide services like job counseling, sum-writing assistance, and job-search help. There are firms that specialize in helping employees during transitions, so use them.
10. Don't let people self-select. We had a joke at Apple during the dark days of the late eighties that went like this: We would announce that employees who want to quit should come to a big meeting. Those who want to stay at the company should not attend. Then we would let the people go who didn't attend the meeting and keep the ones who wanted to quit because the latter were smart enough to know that we were in bad shape or that they had better opportunities elsewhere.
The point is that if you let people choose to get laid off or retire, you might lose your best people. Deciding whom to lay off is a proactive decision: Select the go-forward team to ensure that you never have to lay people off again. Do not leave this to chance
11. Show people the door. With few exceptions, all you should do is let people finish the day, maybe the week. (My theory is that Friday is the best day to do a layoff because it lets people have a weekend to decompress.) Showing people the door seems inhumane, but it's better for both the people leaving and the people remaining.
12. Move forward. Let people say good-bye and then get going. This is when leadership counts. In bad times, you separate the men from the boys and the women from the girls. After the layoff, this is what the remaining employees will be wondering about:
1. Guilt: Why did I survive the cut and my colleagues didn't?
2. Future of my job: "Will I survive the next round if there are more cuts?"
3. Future of the company: Will the company survive at all?
So you set or reemphasize goals, explain what everyone needs to do to get there, and get going, because the best way to move beyond a layoff is to get back to work.
Immediately after a layoff, you might want to retreat to your office, turn off the phones, stop answering e-mails, and avoid everyone. These are the worst actions to take. This is the time for you to motivate by walking around. Employees need to see you, talk to you, and get your help and advice. They don't want to think their leader is cowering in some foxhole. The brave face that you put on may be a charade, but it's an important charade.