How to use the Transactions tab in American Express Business Blueprint^TM

After logging into your Business Blueprint dashboard, select “Insights” on the top of the page. Then select the “Transactions” tab from the navigation bar. 

You will see a reverse-chronological list of your business transactions that make up your cash flow and expenses for all dates available in Insights. Your available transaction history and data will show up to 2 years back from the time you sign up. The data that appears in Insights may be limited based on how long an account has been open or if your financial institutions have any restrictions about how much data they share. Your available data within Insights may also accumulate over time. 

Some features that exist on this page include: 

1. Net amount. The sum of the transaction amounts across your select American Express and linked external business checking and card accounts. The amount may vary based on the selected time period and any filters applied. 
2. Total Transactions. The number of transactions across your select American Express and linked external business checking and card accounts. The total may vary based on the selected time period and any filters applied.
3. A search bar to find specific transactions by name or keyword.
4. Filter and sort options to better find what you’re looking for. 
5. Multi-select boxes to recategorize more than one transaction at a time. 
6. Dropdown category lists that allow you to recategorize transactions or create a custom subcategory while viewing the table.

The Transactions tab allows you to apply a variety of filters to find the data you need.

Transactions can be filtered by: 

• Date. This includes weekly, monthly, and quarterly breakdowns, as well as all available transactions. 
• Type. Focus on transactions with the Expense, Income, Distribution, Funding, or Transfer types.
• Category. View transactions within one or more categories or subcategories.
• Account. See transactions from one or more of your connected accounts.
• Transaction Amounts. Filter transactions by all positive amounts or all negative amounts.
• Cash Flow. View transactions that are included in or excluded from your cash flow.

Once you have selected one or more filters, select “See Results” and your transactions table will update.  The “Filtered by” section will appear above your transactions table to highlight the options you have selected.  If you want to remove a filter, select the pill to remove that particular filter and the table will update again with any remaining filters.

For illustrative purposes only

Most transactions you make are automatically assigned a subcategory to help you better organize, filter, and review your transactions. You can recategorize a particular transaction or several at once, if you’d 
like to.

For One Transaction 

While viewing the Transactions table, select the dropdown from the “Subcategory” column for the transaction you would like to recategorize. Once you’ve opened the dropdown, you can select an existing subcategory by scrolling the list or typing in the search bar. If the subcategory you’re looking for does not exist, you can create a custom subcategory.

You can also change a single transaction’s subcategory by viewing the transaction’s details and selecting a new subcategory from the “Subcategory” dropdown. 

For Multiple Transactions 

Select the checkbox to the left of each of the transactions you would like to recategorize. Once you’ve selected all of the relevant transactions, select the “Recategorize” button to change all ofthe selected transactions to the same subcategory. 

If you find that the options within Insights don’t fit your exact needs, you can create a new subcategory
to categorize a transaction.  

1. Within the search option, you can write in the subcategory you would like to assign, and if it does not exist, select the “Create” button to begin the process of creating a custom subcategory.

Insights can help you save time by creating custom rules, so you don’t need to recategorize individual transactions with the same criteria. There are several ways to create these rules:  

1. From the Transactions table. Update the transaction to the correct subcategory using the Subcategory dropdown from the Transactions table. After you save the updated subcategory, you’ll see an option asking if you’d like to create a rule. If you choose this option, Insights will automatically move similar transactions into that same subcategory in the future — so you won’t have to update them again. Once completed, you will receive a message that the rule has been updated. You can also undo the change if you decide that you don’t want the rule.

In addition to creating rules, you can edit or delete them at any time. To update a rule, go to the Preferences tab and select “Edit” next to the rule you’d like to change. When multiple rules share the same keyword, only the rule that is higher on the list is applied. You can click and drag the lines next to a rule's number to move that rule up or down on the list. You can also delete a rule at any time by selecting the trash can icon.

The types of transactions in Insights are: 

Expense. These transactions are your typical business spending. They’re usually negative transaction amounts, with the exception of Statement Credits (Rewards) and refunds.

Income. Transactions with this type are sources of operating and non-operating revenue. They’re usually positive transaction amounts. 

Transfer. These include payments to credit cards that are linked to Insights, transfers to investment accounts, and transfers between your own accounts.

Funding. Transactions with this type are sources of funding your business has received, including loan disbursements, owner’s investments, and more.

Distribution. Funds withdrawn from the business for an owner’s personal use.