American Express offers a range of flexible and customised billing and settlement options for your Corporate Card account, including:

Each Cardmember receives a monthly billing statement from American Express. The Cardmember is responsible for submitting expense reports to the Programme Administrator within your company for reimbursement and remitting payment back to American Express.

Benefits include:

• Reduces the amount of change for the Cardmember and your company at implementation stage.
• Encourages timely submission of expense report, as Cardmember is responsible for reconciliation and payment.
• Encourages accurate documentation of expenses.
• Reduces corporate administrative workload and cost since employees reconcile and pay monthly bills.

Combined billing pools all Cardmember transactions into a single billing statement. Your company remits payment for all charges upon receipt of the combined statement. Under this option no individual billing statements are generated.

Benefits include:

• Simplified billing
• Single payment
• Improved cash flow
• Detailed expense documentation
• Cardmember convenience

American Express is able to offer you two types of Corporate Card Liability, allowing you to control the level of risk exposure you carry when opening a Corporate Card account. These can be applied to individual Cardmembers within your company, based on your specific requirements.

This is the most recommended option for your main Card programme, as it affords a level of risk protection to both the Cardmember, for larger business related spend, and the company against any personal spend.

Key Features:

• You instruct the Cardmember that the Card is for use in accordance with your company’s expense management policy and are liable for spend within policy. Should they spend outside of the parameters set by your policy the company can waiver liability to these charges.
• You or your company are not liable for any unauthorised use of the Card.

We recommend that you adopt the Company Liability option if you have strict internal policies preventing personal use of the Card, or in situations where staff are trusted fully with all expense claims, for example Directors.

Key Features:

• Your company is liable for all charges incurred on the Card.
• You or your company are not liable for any unauthorised use of the Card.

Before American Express begins the implementation of your Corporate Card programme there are several tasks that require completion. This includes your contract to be signed, inclusive of the following information:

• Application form complete with authorised signature
• Liability agreement
• Set-up of MI reporting
• Agreed hierarchy structure