Business Travel Account
Centralised reconciliation for your business travel costs
Consolidate employee business travel expenses into one simple centralised Account for
easier reconciliation and increased visibility into spend.
Consolidate all your business travel expenses into one simple centralised Account with a Business Travel Account, enabling employees to book business travel without physical Cards and allowing for reconciliation of all travel costs through one simple monthly statement.
These centrally billed accounts allow you to pay all travel related expenses from a single, corporate account lodged at your companies chosen travel booking provider.
Why American Express® Business Travel Account?
Manage air, rail, hotel and ground transport* business travel expenses to increase
travel policy compliance.
With no annual fee or additional costs to manage the Account, companies benefit further from reduced reconciliation costs.
Streamline the reconciliation process so companies reduce the amount of time spent on
administrative tasks and manual processes.
How does American Express® Business Travel Account work?
When your employees request flights, hotels, or ground transportation through your Travel Booking Provider, the bookings will be made using your Business Travel Account. The Travel Booking Provider sends electronic information to American Express, who passes it along to you in a daily report of all booked travel expenses.
Receive statements daily, weekly, bi-weekly or monthly via BTAConnect. You’ll see all your business travel expenses in one simple PDF or Excel document that's easy to filter and sort, so you can gain accuracy in reporting and discover opportunities to save.
Send a single monthly payment to American Express, which can reduce admin time spent reconciling individual payments and processing reimbursements, whilst expanding your cash flow up to 55 days.
On Business, a complimentary loyalty programme brought to you by British Airways, is designed to give your company travel services and flexibility when you need it the most. Your company will enjoy an accelerated earn rate of 2 On Business Points for every eligible £1 spent with British Airways.
With the BTA with Virtual Payments Solution, you get the ability to consolidate more of your employee business travel expenses into one simple centralised Account. The Virtual Payments capability built into the BTA allows you to assign a single-use Account number to bookings, set specific pre-authorisation amounts, date ranges, and transaction details for easier reconciliation and increased visibility into spend - well suited to manage your employees' hotel expenses.
To find out more, complete the enquiry form and a Corporate Solutions Specialist will be in contact.
Request a call back from a Specialist or call us on 0800 085 7725 Monday to Friday, 9am to 5pm.
Sign up for an American Express® Corporate Card programme to open up a world of perks, tools and opportunities.
The American Express BTA is a single Account used to combine all your air, hotel and car rental expenses into one statement for simpler reconciliation.
For employees, a Business Travel Account (BTA) can save time and provide peace of mind by eliminating the need to use personal Credit Cards and be reimbursed by the company for business travel. Additionally, flights charged to the Business Travel Account attract complimentary Business Traveller Insurance, accidental death and dismemberment insurance, and access to emergency legal and medical support while traveling through the 24/7 Global Assist™ hotline.
An American Express BTA can improve your company’s cash flow with up to 55 cash flow days1, while helping ensure your vendors are paid promptly through single-use Virtual Card numbers so you can take advantage of early-payment incentives.
It also gives you rich data about your travel-related spend to help support vendor negotiations and secure savings with preferred suppliers, and it can help reduce the risk of fraud by providing single-use Virtual Card numbers instead of Credit or Charge Card numbers.
A Virtual Account Number (VAN) is a payment number used for travel bookings made with the Business Travel Account. To learn more about how Virtual Payments work for hotel bookings, you can read our Virtual Payments Guide here.
The Virtual Account Number should be entered into your authorisation and settlement system/terminal like a standard keyed transaction (such as Card Member-not-present or Card number-on-file). American Express confirms that there is no requirement to see a physical Card for this transaction as the booking is settled by your corporate customer and not the individual traveller.
Please find below additional information and guidance on the acceptance of American Express Corporate virtual/lodged non-plastic products that are fully exempt from SCA. Merchants/Payment Gateways should ensure that transaction involving these products are processed straight to Authorisation as they do not require SCA. However, we do provide guidance below if the transaction is being sent through to 3DS SafeKey so you are aware of the responses provided through that route.
Online Transactions or Pay by link via 3DS SafeKey
American Express is able to identify these non-plastic Card (virtual) products and will send back the appropriate 3DS SafeKey response code, thereby excluding them from requiring American Express SafeKey authentication.
You can use your Amex BTA for domestic travel or use it internationally wherever American Express is accepted. Foreign transaction fees may apply.
If your employees travel on British Airways, you can choose the British Airways American Express BTA to earn corporate airline rewards on your BTA flight spend. Your company will earn On Business Points at an accelerated earn rate of 2 On Business Points for every eligible £1 spent with British Airways3 which can be converted into future flight savings that is double the normal earn rate. To earn On Business Points, your company must be enrolled into the British Airways On Business Programme. For more information, visit ba.com/onbusiness.
Corporate Purchasing Card
Consolidate multiple employee expenses and process them as one easy payment.
American Express® vPayment
A virtual payment solution assigning a specific-use account number and pre-authorised amount per transaction.
1. Extend cash flow by up to 55 days: Depending on when you make a purchase, when your statement is issued and whether or not you are carrying forward a balance on your account from your previous statement period.
2. Your Company will earn an incremental 50% more On Business Points on the base On Business earn for British Airways flights purchased on the Card. For illustrative purposes, you would earn 2 On Business Points for every eligible £1 spent directly with British Airways for eligible flights purchased with this Card Account. Of this, 1 On Business Points compose the Amex Accelerator, the remainder being your base On Business Point earn. Please refer to full benefit terms and conditions associated with your Card Account for all benefit eligibility criteria. On Business Points are issued and redeemed subject to On Business Programme terms and conditions.
3. On Business Points are issued and redeemed subject to On Business Programme terms and conditions.
4. Insurance: Terms and Conditions apply. Please see the Insurance Terms and Conditions for full details. Please read this to understand the limitations and exclusions that may apply.
5. Insurance: Terms and Conditions apply. Please see the British Airways American Express Business Travel Account Insurance Terms and Conditions for full details. Please read this to understand the limitations and exclusions that may apply.